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2002 Grand National Accounting
I. Tournament Report Summary
A. Main Tournament
| 404 players @ $65 | $26,260 |
| Less ACC sanctioning fee | (606) |
| Less trophies | (2,200) |
| Less other player benefits | (1,554) |
| Less tournament expenses | (1,730) |
| Total Prize Money Paid | $20,170 |
| Total Player Payback: | 93.4% |
Graduated Q-Pool:
356 players @ $10 = $3,560 (No Deductions)
Paid 1 in 8 = 45 places (high $250, low $40)
Insurance Q-Pool:
348 players @$10 = $3,480 (No Deductions)
Paid 1 in 4 = 87 places x $40 = $3,480
B. Consolation Tournament
| 268 players @ $25 | $6,700 |
| Less trophies | (635) |
| Less other player benefits | (100) |
| Less tournament expenses | (645) |
| Total Prize Money Paid | $5,320 |
| Total Player Payback: | 90.4% |
Graduated Q-Pool (required):
268 players @ $10 = $2,680
Paid 1 in 6 = 45 places (high $225, low $30)
C. Thursday Evening Early Bird
| 104 players @ $25 | $2,600 |
| Less $1 per player for Boys & Girls Club | (105) |
| Less 5% for trophy & other player benefits | (130) |
| Less 5% for tournament expenses | (130) |
| Total Prize Money Paid | $2,235 |
| Total Player Payback: | 95% |
[NOTE: Actual cost of trophy & other player benefits totaled $163. Under-withheld: $33]
Insurance Q-Pool:
90 players @ $10 = $900 (No Deductions)
Paid 1 in 4 = 23 places x $40 = $920
D. Friday Evening Doubles
| 96 teams @ $40 | $3,840 |
| Less $1 per player for Boys & Girls Club | (196) |
| Less 5% for trophies & other player benefits | (192) |
| Less 5% for tournament expenses | (192) |
| Total Prize Money Paid | $3,260 |
| Total Player Payback: | 95% |
[NOTE: Actual cost of trophies & other player benefits totaled $297. Under-withheld: $105]
Insurance Q-Pool:
87 teams @ $20 = $1,740 (No Deductions)
Paid 1 in 4 = 22 places x $80 = $1,760
E. Friday Evening High Rollers
| 118 players @ $50 | $5,900 |
| Less $1 per player for Boys & Girls Club | (120) |
| Less 5% for trophies & other player benefits | (295) |
| Less 5% for tournament expenses | (295) |
| Total Prize Money Paid | $5,190 |
| Total Player Payback: | 95% |
[NOTE: Actual cost of trophies & other player benefits totaled $288. Over-withheld: $7]
Graduated Q-Pool:
91 players @ $50 = $4,550 (No Deductions)
Paid 1 in 8 = 12 places (high $860, low $80)
F. Sunday Afternoon Time Passer
| 46 players @ $20 | $920 |
| Less $1 per player for Boys & Girls Club | (50) |
| No trophy, no deduction for other player benefits | -- |
| No deduction for tournament expenses | -- |
| Total Prize Money Paid | $870 |
| Total Player Payback: | 100% |
[NOTE: Actual player benefits expenses not withheld totaled $6.]
Insurance Q-Pool:
45 players @ $5 = $225 (No Deductions)
Paid 1 in 4 = 12 places x $20 = $240
G. Sunday Evening Sunset Special
| 30 players @ $30 | $900 |
| Less $1 per player for Boys & Girls Club | (30) |
| Less cost of trophy | (115) |
| No deduction for other player benefits | -- |
| No deduction for tournament expenses | -- |
| Total Prize Money Paid | $755 |
| Total Player Payback: | 100% |
[NOTE: Actual trophy cost = $128.25, other player benefits = $4.50, totaling $133. Under-withheld: $18]
Graduated Q-Pool:
27 players @ $10 = $270 (No Deductions)
Paid 1 in 8 = 4 places (high $110, low $25)
II. Tournament Income & Expenses (Allocated to All Events)
A. Tournament Expenses
| Copying | 657 |
| Printing | 502 |
| Shipping | 178 |
| Postage | 602 |
| Promotion | 249 |
| Advertising | 715 |
| Telephone* | 461 |
| Office supplies | 372 |
| Tournament supplies | 137 |
| Film & developing | 44 |
| Bank charges (checks) | 60 |
| Bartender fee | 250 |
| Signage | 65 |
| Excess Player Benefit costs (satellite events) | 155 |
| Contingency (additional phone, postage, etc.) | 150 |
| Total Tournament Expenses: | $4,597 |
* - Not including the additional cost of just over $300 for forwarding GN calls from
Lake Tahoe to Crescent City—a personal expense of the Tournament Director.
B. Tournament Income
| 1. June Raffle | |
| 313 tickets sold @ $5 | $1,565 |
| Less cost of printing tickets | (157) |
| Less cost of ad in CW | (20) |
| Less 2 free entries awarded | (130) |
| Net Proceeds: | $1,258 |
| 2. Reno-Tahoe Transportation | |
| Subsidy from Resort Assn. | $1,000 |
| Plus rider fares | 500 |
| Less cost of van rentals | (1,025) |
| Less cost of gas | (131) |
| Net Proceeds: | $344 |
| 3. ACC Contribution | |
| 0801 check from ACC | $1,250 |
| Less cost of BOD lunch | (250) |
| Returned to ACC (ck #961) | (1,000) |
| Net Proceeds: | $-0- |
| 4. Deducted from Player Entry Fees | |
| Main Tournament | $1,730 |
| Consolation | 645 |
| Early Bird | 130 |
| High Rollers | 295 |
| Doubles | 192 |
| Net Proceeds: | $2,992 |
| Total Tournament Income: | $4,594 |
III. Breakdown of Player Benefits (Sanctioned Events)
A. Trophies
1. Clyde Ross trophies (8)
Paid to Clyde Ross $920
for 8 trophy boards = $115 each
Plus engraved plaque @ $3.50 + tax = $3.75 each
Plus Lake Tahoe emblem @ $3.50 + tax = $3.75 each
Distribution: Main 4 / Cons 1 / Doubles 2 / HR 1
2. Vandercraft trophies (20)
Paid to Vandercraft for production $1,565
Paid to Roberta Dyer for painting 1,000
Total cost of Vandercraft boards: $2,565
for 20 trophy boards = $128.25 each
Distribution: Main 13 / Cons 4 / Early Bird 1 / HR 1 / Sunset 1
B. Refreshments
| 1. Coffee | |
| Cost of coffee | $88 |
| Cost of styro cups | 13 |
| Cost of creamer | 19 |
| Cost of sugar/Equal | 29 |
| Net costs | $149 |
| Allocation of coffee expense: | |
| Main tourn (~400 players) 34% | $50 |
| Consolation (~270 players) 23% | 35 |
| Early Bird (~100 players) 9% | 13 |
| Doubles (~200 players) 17% | 26 |
| High Rollers (~120 players) 10% | 15 |
| Time Passer (~50 players) 4% | 6 |
| Sunset Special (~30 players) 3% | 5 |
| Net costs | $150 |
| 2. Donuts | |
| Main tournament (Sat.) | $210 |
| Consolation (Sun.) | 180 |
| Net costs | $390 |
| 3. Fruit | |
Bananas: all donated by Albertson’s
Apples: some donated by Bob Morganti
some purchased from Safeway | $25 |
| Main Tournament refreshment expense: | |
| Coffee | $50 |
| Donuts | 210 |
| Fruit | 15 |
| Net Costs | $275 |
| Consolation refreshment expense: | |
| Coffee | $35 |
| Donuts | 180 |
| Fruit | 10 |
| Net Costs | $225 |
| Total refreshment expense for sanctioned events: | $500 |
| Donation from Safeway | (500) |
| Net cost to players | $-0- |
C. Program Books (allocated 100% to main tournament)
| Cost of printing/shipping | $705 |
| Less program ad revenue | (555) |
| Net cost to players: | $150 (37˘/player) |
D. Player “Goodies” (allocated 100% to main tournament)
| Lapel Pins | $772 |
| Souvenir Pens | 227 |
| Net cost to players: | $999 ($2.47/player) |
E. Badges (Allocated 50% each to main & cons)
| For Tournament Directors 4 @ $5.70 | $22.80 |
| For Official Judges 31 @ $5.70 | $176.70 |
| Net cost to players: | $199.50 |
F. Gifts & Perks (allocated 100% to main tournament)
| Mugs for ACC Directors | $79 |
| Lunches for guests, staff, volunteers | 82 |
| Staff rooms not comped | 93 |
| Wine for Conf Ctr staff & volunteers | 36 |
| Net cost to players: | $290 |
IV. Breakdown of Funds Raised for Boys & Girls Club
A. Raffle
| Gross proceeds | $3,045 |
| Less cost of tickets | (30) |
| Net proceeds | $3,015 |
B. Shirt Sales
| 1. Polo shirts | |
| Shirts sold to date: 148 @ $28 | $4,144 |
| Less cost of 161 shirts made | (2,667) |
| Net proceeds | $1,477 |
| 2. T-shirts | |
| Shirts sold to date: 55 @ $18 | $990 |
| Less cost of 100 shirts made | (869) |
| Net proceeds | $121 |
| Total Shirt proceeds | $1,598 |
C. Voluntary Player Donations
| With entry fees: | $834 |
| With shirt purchases: | 92 |
| Checks written at GN | 50 |
| In donation cans: | 73 |
| Net proceeds | $1,049 |
D. $1 Per Player from Satellite Entry Fees:
| Early Bird | $105 |
| Doubles | 196 |
| High Rollers | 120 |
| Sunday Time Passer | 50 |
| Sunset Special | 30 |
| Net proceeds | $501 |
E. Trophy Sponsorships (28)
| Donated by West Coast grassroots clubs & individuals |
$1,565* |
F. Business and Individual Sponsorships (24)
| Donated by North Tahoe businesses & other friends of the Lake Tahoe Cribbage Challenge: |
$1,557 |
| Less cost of commemorative trophy boards for sponsors: | (480) |
| Net proceeds | $1,077 |
G. Barbecue
| Net proceeds of Sat. & Sun. barbecue lunches provided by Boys & Girls Club volunteers |
$1,184 |
H. In-Kind Conntributions
| Two cases styro cups donated to Boys & Girls Club |
$25 |
| Total Raised for Boys & Girls Club To Date: |
$10,014 |
* - This item was treated as a pass-thru to the Boys & Girls Club, not an offset to player benefit deductions from tournament
entry fees. The North Tahoe Public Utility District let us use the Conference Center at no charge (it normally rents for $2,500 a
day even at the 50% nonprofit rate) on the condition that the Grand National be a major fundraiser for the Boys & Girls Club
facility capital campaign. This circumstance was explained to grassroots club directors and other trophy sponsors at the time
the sponsorships were sought.
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